Choose a clear task
AI is easier to assess when you give it a specific task. Examples include organising a document summary, listing requirements from a selected section, comparing two passages or drafting a response outline using approved information.
Keep the source visible
Ask for references to the relevant pages or sections, then check them yourself. A convincing answer is not evidence that the tool has understood the source correctly. Verify deadlines, quantities, eligibility wording and other important details against the original document.
Protect business information
Use tools and workflows that your organisation has approved for the information involved. Do not add confidential business material to a service merely because it is convenient. Establish what may be shared before starting.
Review the result
Treat generated text as a draft. Check factual accuracy, completeness, calculations and tone. Keep a record of the final human review. AI can help organise work; responsibility for a submitted bid remains with the people and business making it.